Migration & onboarding

Switch without starting from scratch

The scariest part of changing membership tools is moving your data. MapleGather makes it the guided part: an AI-assisted import maps your export to the right fields, keeps families and history intact, and shows you exactly what came across — then helps your members log in to the new system.

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The AI import wizard mapping spreadsheet columns to fields, then showing the import summary.

A guided import, not a spreadsheet wrestling match

Smart field mapping — the AI wizard reads your CSV or Excel export and proposes the right field matches for you to confirm
Create levels & fields inline — missing a membership level or custom field? create it right in the import preview
Families & relationships preserved — households and organization links come across as relationships, not flat rows
History too — past payments, renewals, registrations, and donations, tagged as imported — never re-charged
A clear summary — exactly what was created, updated, skipped, and flagged, with a per-row error report
Undo an import — every import is tracked as a batch you can roll back if something looks off

Screenshot coming soon

The post-import validation summary: counts created and updated, rows skipped, duplicates flagged.

Screenshot coming soon

The admin transition dashboard: who has been emailed, who has claimed their account, who still needs a nudge.

The step other tools skip

Getting your members logged in

Importing data is only half the job — your members still have to actually get into the new system. MapleGather's claim-account broadcast sends each member a secure, one-time link to set their password, review their profile, and land in their portal. An admin dashboard tracks who's in and who still needs a reminder. It turns "the data is migrated" into "everyone's actually using it" — without you clicking send five hundred times.

Coming from Wild Apricot specifically?

We've mapped out exactly what transfers from Wild Apricot, what doesn't, and how we handle the tricky parts — including the honest truth about payment methods.

See the Wild Apricot switch guide

On the roadmap

Deeper Wild Apricot tooling ahead

A Wild Apricot-specific import wizard that handles its quirks, direct import from the Wild Apricot API, a file pull for your uploaded images and documents, website-content migration, a side-by-side reconciliation report, and a member-facing payment-method re-collection campaign are on the near-term roadmap. We'll mark each available here as it lands.

Explore more of the platform

Member databaseOne clean record per person, with custom fields, households, saved searches, and bulk actions so your data stays trustworthy.Memberships & renewalsLevels, dues, and renewals that run themselves — with automatic renewals and self-service cancellation that respects your members.Payments & billingTake dues, event fees, and donations on your own Stripe account. No platform surcharge, ever.EventsOne event model for a board meeting or a gala — registration, tickets, and payment in the same flow.Email & communicationsSend from your own verified domain so members trust — and actually open — what you send.Member directory & portalA searchable directory and a self-service portal where members manage their own profile and privacy.Reporting & adminAudit-trailed administration, granular roles, and reports you can build, save, and schedule.

Try it with your own data

MapleGather is launching soon. Join the waitlist and you'll be first to put it through its paces — with early access for waitlist members.

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